CALL FOR BIDS – FUEL PRODUCTS (2023-2024)
The Montesano School District is accepting bids for regular unleaded, and diesel fuels for the 2023-2024 school year. Full specifications can be obtained on the district website at www.monteschools.org. Sealed bids are due at the District Office, 502 E. Spruce Ave., Montesano, Washington, 98563, by 10:00 a.m. July 21, 2023. Awarding of the bid will take place at the regular school board meeting on July 27, 2023 to be held in the library at the Junior-Senior High School located at 303 North Church St., Montesano. The Montesano School Board reserves the right to accept or reject any or all bids and to accept the bid that is most beneficial to the School District.
FUEL PRODUCTS BID SPECIFICATIONS
The Montesano School District is accepting bids for regular unleaded, (approximately 3,000 gallons per year) and ULS diesel and dyed diesel fuels (approximately 20,000 gallons per year) for a one-year period from September 1, 2023 through August 31, 2024.
Fuel will be available from the vendor's place of business using a "Card Lock" system.
At least one (l) fueling station must be within a three mile radius of the district's Transportation Department located at 502 E Spruce, Montesano.
Fuel must be available on a 24-hour basis.
The fueling station must be able to accommodate all district vehicles, including its largest school buses.
The fueling station must be well lit and conducive to vehicle and personal safety and security.
A plastic or plastic coated card will be provided for each district vehicle that will allow access to the fuel pumps.
The card will be encoded so that the card identifies the vehicle to which it is assigned.
The card will be coded to provide the following billing information:
Card Number
Time and Date of Purchase
Location of Purchase
Type of Product Purchased
Quantity Purchased
Unit Price
Total Dollars Purchased
A monthly invoice will itemize the individual purchases containing the information in item #8, as well as a summary of the total quantities and dollar amounts of each type of product.
The bid shall be based on the OPIS average prior day Tacoma price without applicable taxes and will include delivery and margin. The bid shall contain a breakdown and description of the price, delivery and margin listed separately.
The successful bidder shall provide the district copies of wholesale invoices upon request.
INVITATION TO BID
Fuel Products
The Montesano School District is requesting bids to supply the above listed items to the District for the 2022-2023 school year.
Bids will be received until 10:00 a.m. on July 21, 2023 at the District Office located at 502 E. Spruce Ave., Montesano, WA 98563. At this time, all bids will be opened and read. Full specifications may be obtained at the District Office or on the district website at www.monteschools.org. Recommendation and award of the bid will be made at the regular meeting of the Board of Directors on July 27, 2023. Following acceptance of the bid, the successful bidder will be notified.
The District reserves the right to reject any and all bids made, and waive informalities to the bids or in the bidding. The bids are to be submitted on an all or none basis; however, each item on the list is subject to acceptance independently of any other item or the total of all items. No company may withdraw or alter their bid after the hour set for the opening until and unless the award of the contract is delayed for a period of more than forty-five (45) days from the opening.
Dan Winter
Superintendent
Montesano School District